What is time management and why it is important?

Effective time management helps leaders, entrepreneurs, and small business owners achieve their goals.  Managing your time wisely improves work-life balance and increases happiness. Good time management also reduces stress and allows you to achieve your goals faster and easier.

Time management benefits you in every area of your life. Time management is important to help you prioritise better and increase your productivity. Good time management also makes you more intentional about how to invest your time.

Managing your time helps you work smarter, not harder so you can get more done in less time and capture bigger opportunities. Time management is important to help you maximise your strengths and plan your day efficiently. Good time management helps you work smarter, not harder, ensuring you get more productive work done in less time.

In this article, we'll show the importance of time management. In addition, we’ll outline the benefits of time management and give you ten tips to improve your time management skills.

Learning how to manage time is one of the most important skills children learn at school. Many students often struggle with finding enough time to get their assignments or studying done. This can cause them to feel overwhelmed, frustrated, and stressed. However, with proper time management, they can study well and focus on all aspects of their school life. At Global Indian International School in Tokyo, your child will learn these skills, which will help them be successful in life.

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What is time management?

Effective time management is the productive use of your time, allowing you to get everything you had planned done. It’s organizing and planning your time between the tasks you have to complete. This can include assignments, projects, study groups, or extracurriculars. Proper time management requires you to shift from focusing on activities to results. Being busy doesn’t mean you are effective. With good time management, you complete your tasks with minimal effort and make most of your time, working smarter, not harder.

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Benefits of time management

Given the limited amount of time you have in a day, you want to make the most of it. It’s easy to get caught up in a frenzy of activities and achieve less. Here are more reasons why managing your time in school is essential:

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1. It helps you achieve your goals faster

Proper time management makes you more effective. Instead of getting caught up in multitasking, you focus on one activity at a time for a specified duration. This way, you give it your best, which results in you achieving your goals faster. For instance, if you want to improve your grades in a specific subject, at the Global Indian International School slotting in some extra time to work on it will help you raise your grades faster.

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2. It Helps you prioritize your work

When creating a time table, you prioritize essential tasks that require immediate action. For instance, getting your assignments done comes before a study session or study group. With proper time management, you can slot in time to work on your projects before going for a study group. This means that you can complete essential tasks on time because you can plan and set aside time to work on them.

3. You get more done in less time

Allocating a specific task at its own time helps you focus on it more. By sticking to this time plan, you have a better chance of tackling the task than getting to it with no predefined time allocated to it. Take doing assignments or working on a project. If you don’t dedicate time to work on them, you will likely forget to complete them. Having a proper schedule allows you to allocate enough time to each task to hit your deadlines in time.

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4. Reduces stress

You can quickly become stressed if you have a long list of things to do and not enough time to get them done. Proper time management enables you to prioritize tasks and tackle them first. This way, you know exactly what you need to do and how much time you have to complete each task. This decreases your anxiety and overall stress because you have enough time to get everything done.

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5. Prevents procrastination

Procrastination is a slippery slope that leads to stress, frustration, and low grades. Setting aside a specified time for a task gives you the motivation you need to get it done. It helps you overcome laziness that often contributes to procrastination. Proper time management also allows you to allocate enough time to research or get help to tackle the task. Not knowing how to tackle a job is among the most common reasons why many students procrastinate.

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6. It boosts your confidence and offers Improved career opportunities

Managing your time well allows you to get your work done on time. This elicits a sense of confidence and accomplishment in your capabilities. Getting through a long to-do list can also evoke these feelings, and it can serve as a motivator to improve your time management skills. Learning proper time management skills can help you outside school, as well. When you get employed, it can help you become a reliable employee who turns in dedicated, high-quality work on time. This improves your value as an employee raising your professional reputation, opening up more opportunities to further your career.

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Time management tips for students

Here are tips to assist you in effectively managing your time.

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1. Define and prioritize your tasks

Before setting aside any time to get your work done, you have to narrow down what you need to get done and arrange it in order of importance. Create a checklist of everything you need to get done, such as assignments, projects, study groups, etc., and add in their deadlines. This will help you arrange them in order of importance. If the list seems long, try grouping similar tasks together so you can get them done at the same time. After completing them, you can cross them off the list to help you keep track of what you have done and make sure nothing’s forgotten. 

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2. Break down tasks into smaller tasks

You can easily get overwhelmed if you have to tackle a massive project at once. If you have to write and turn in a 20-page report, you can get overwhelmed doing it all at once. However, if you do two pages a day, you will be done in about ten days. The thought of working on a 2-page report is less intimidating than working on 20 pages.

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3. Have a master schedule

Creating a master schedule can help you quickly pencil in essential tasks and anything else you need to get done. A master schedule can serve as a template to create other timetables or an overall schedule to have all your tasks listed. A master schedule can be anything for scheduling tasks in time blocks to detailing them in a more elaborate time table.

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4. Reward yourself

Getting through a to-do list is no easy task. Effectively managing time is a habit that needs to be nurtured, and rewards can reinforce this habit. Celebrations are fun, so whenever you complete a task, celebrate the win, whether big or small. It will assist you in establishing a routine that will eventually turn into a habit.

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5. Be realistic and flexible

As a student, you can’t dedicate 24 hours to studying; you need to get other things done. There’s class, extracurriculars, sleep, etc. find out how much free time you have. Once you do, you can allocate time for the activities you have to complete. This is where working smarter comes in. You want to utilize your time well. However, keep in mind that tasks often take longer than you expect, so allocate a bit more time if you end up spending more time than you thought you would on a job.

Despite how important time management is, it is not taught in class as a subject. However, it is the first step towards success. Now that you know the importance of time management, you can easily apply the tips listed above to effectively manage your time in school and make the most of every day.

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